Administrative Operations Coordinator

The Administrative Operations Coordinator in the Administrative Services section is a key role responsible for supporting the smooth and efficient operation of our office. This position involves a variety of administrative tasks, providing essential support to the Administrative Operations and Facility Manager, as well as other members of the management team. The Coordinator will handle office transportation needs, manage mail, coordinate the front desk, assist with procurement, and provide backup to various administrative positions as needed.

The ideal candidate will be detail-oriented, capable of working independently, and able to manage multiple tasks efficiently. You will be expected to use independent judgment to determine when to seek assistance, ensuring tasks are completed accurately and on time.

• Provide administrative support to the Administrative Operations and Facility Manager and the broader management team.
• Assist with administrative procurement duties, including processing orders and managing purchase orders.
• Manage and process mail, create and proof business cards, and update office phone lists.
• Serve as a backup for front desk duties and other administrative roles as needed.
• Coordinate office transportation requests, including scheduling and handling student requests.
• Assist with office moves and track office items.
• Support the Purchasing Agent/Inventory Specialist by ordering supplies, verifying fixed asset information, and assisting with yearly inventory.
• Update office schematics in Visio and maintain coffee and other office supplies.

• Must be at least 18 years of age with a valid Louisiana driver’s license.
• A bachelor’s degree in Business Administration, Business Education, Office Management, or a related discipline is preferred. Candidates with six or more years of related work experience, including at least three years in a business office setting, will be considered as well.
• Prior experience in office management, including mail processing, reception, telecommunications, inventory management, and scheduling.
• Proficiency in Microsoft Office, with demonstrable skills in Word, Excel, and Visio.